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• Making a credit invoice

  When a reservation is checked out, the invoice becomes final. This is therefore no longer adjustable in amount or information. If you have made a mistake, it is possible to credit your invoice so that you can delete too many invoiced elements from the account.  Then you can select the type at the top of the page on the right. This type can be an invoice or a credit invoice. SelectSome readers

• Debtor report

  You can gain a quick overview over all your outstanding invoices by opening the "Debtors report" under the "Reports" tab. At a glance you can see your overdue invoices as portrayed in the screenshot above, as well as your outstanding, but not overdue yet invoices as shown in the screenshot below. ![](https://storage.crisp.chat/users/helpdesk/website/61587d0079e73400/screenshoSome readers

• The basics of invoicing

  Almost all users of our software create invoices from RoomRaccoon. Over time, the software has gained more functions. In this manual we will explain the basics of invoicing in RoomRaccoon and we will also go through all the extra options. 1.1 The Proforma invoice 1.2 Tax invoice 1.3 Payments The basics of invoicing 1.1 The Proforma invoice The pro forma invoice is automatically generated for every reservation that enters RoomRaccoon. The pro forma invoice is an example of what the iSome readers

• Company name on invoice

  Your business guests often ask. Can the invoice or company name? Of course this is possible! In this article we explain how. When you are in the reservation click on the name of the booker, you can add all the information of the company that the guest wants to have on the invoice. Go back to the reservation overview and scroll down until you reach 'documents'. Then click on the paSome readers

• Invoicing within RoomRaccoon

  Setting up invoices directly from the system is something that many people use. Some people use a link between their accounting system and RoomRaccoon but manually several data can also be derived from RoomRaccoon.  To begin In the pricing you will see that if you have a package deal,  the extra's connected to this deal are now visible.  For example, a Discovery deal has bSome readers

• Corrections

  Corrections It can happen that things change after the processing moment. A number of corrections are possible in RoomRaccoon in order to process this for accounting purposes. We explain a number of common corrections.  Cancellations It may happen that a booking is cancelled while payment details have already been processed. Then select the payment method for payments and enter the amount you want to cancel with a -/- minus sign in front of it.  Refundable In the example aboveSome readers

• Connecting RoomRaccoon to my accounting software

  How nice that you have shown an interest in one of our accounting partners! In this article we would like to provide you with some more information about these packages and what they can do for you as a hotelier. RoomRaccoon connects with a few partners: : Twinfield [QuickBooks](https:Few readers

• Activate CardStream as your payment terminal.

  RoomRaccoon has various integrations with PSP (payment system providers). Our wide variety will definitely have a solution which fits your accommodation best. Advantages of CardStream (United Kingdom only): Save money on annual basis. Do you know how much you spend on credit card charges? Many hoteliers do not have insights in these expenses, because they are written off in one monthly batch. With CardStream in RoomRaccoon, you might save half of the credit card transaction costFew readers

• Invoice pre payments

  Imagine you have a groupreservation and your whole accommodation has been booked, you probably would like to make a prepaid invoice.  Click on the reservation in your calendar to open it.  At the bottom left of your screen you will find your documents. Next to the proforma invoice yo will see an icon of a paper with a plus in it. Click this icon.  Select the guest or company, then select the items you would like to invoice up front. Create the invoice. Go back toFew readers

• Frequently asked questions about sending invoices

  RoomRaccoon regularly receives questions about sending invoices. This time RoomRaccoon has highlighted three questions and provided an appropriate answer for each: Why does the status not change in the invoice overview? When an invoice is sent from RoomRaccoon, the envelope icon in the overview gets a gray color. If this does not happen in your overview, it is possible that the language is not set correctly. Take a look at the language versions to see if an invoice might have been senFew readers

• Financial

  Financial We will be happy to explain to you how to manage the financial affairs within RoomRaccoon in case of an automatic accounting link.  Booking and payments: When a payment is created in RoomRaccoon, the next mutation is created. In this case, an online payment of €47.50 will be made (the corresponding general ledger account is called Payment OTA).  _Movement 2019-0Few readers

• General information: Accounting connectivity RoomRaccoon

  In addition to all the functionalities that are standard in the software, RoomRaccoon also has the ability to process financial data. There are two ways to do this. The first is a fully automated accounting link and the second is the financial reporting in RoomRaccoon. If you have chosen to use one of the two options, it is advisable to read this manual completely. RoomRaccoon will work with the data that is produced in our software. If data is not or not correctly produced in our system, then iFew readers

• How does the 'proforma' invoice work?

  A 'proforma' invoice is actually a draft invoice. It's meant to give your guest information in advance and when a booking is cancelled no credit nota will be created. How does RoomRaccoon's proforma invoice work? How does RoomRaccoon's proforma work? RoomRaccoon prepares proforma invoices and they stay proforma until the moment the booking is checked-out. After check-out, the invoice will be definitive. ![](https://storage.crisp.chat/users/helpdesk/website/c3fb6160bd47e800/5ddc9b5b-f93Few readers

• 3.1 Figures for the bookingkeeping

  3.1 Figures for the bookingkeeping RoomRaccoon offers extensive reporting. The turnover figures shown here relate to management reporting. This management report shows the turnover per reservation including VAT and also the turnover of non-invoiced reservations. This makes this report unsuitable for direct transfer to the accounting department. For the bookkeeping, figures are needed where the VAT is broken down and what has already been invoiced. To obtain these figures, go to the list viewFew readers

• 2.Extra options

  2.Extra options 2.1 Prepaid invoices In some cases the guests will have to pay a part in advance. In this case, people often want to receive an invoice with an invoice number. You can do this by clicking on the icon of the document with the plus sign: A new page will open where you will see the different items you entered in the price calculation. You can choose to manuallyFew readers

• Ledgers

  Ledgers When signing up for the financial report or the automatic accounting link, you indicate on which ledger accounts the information must be booked by the software. These ledger accounts are passed on via a google forms questionnaire that you receive from us.   Special ledgers We ask you to create a RoomRaccoon Diary Ledger. This ledger is shown on the balance sheet and is used as a counter-ledger for all RoomRaccoon bookings. If a 'payment' is made on the booking details pageFew readers

• Processing reservations

  Processing reservations  In order to process data correctly in the bookkeeping, the data must first be processed correctly in RoomRaccoon. We are happy to explain how to process reservations correctly. We assume that you already know how to make a reservation, so we will only deal with the issues that are relevant for correct accounting processing. Reservation status: The reservation status may affect the processing of the accounting data. The advice is to keep track of the reservatFew readers

• How can I generate a partial invoice

  Imagine you have your full accommodation booked by one person. Maybe a family reunion or something. We can imagine that you would like to partially invoice this reservation already just to be sure.  **Step 1: **Click on the reservation. You will find all of the details about the reservation in the detail page. At the bottom of the screen you will see a section with documents and invoices. Click on the new invoice button.  ![](https://storage.crisp.chat/users/helpdesk/website/c5dcd5540c0f8000Few readers

• DateV Manual (German Accounting)

  Working with DateV The Datev import is made up of two parts: Invoices (these need to be uploaded into DateV Rechnungswesen) Payments (These need to be uploaded into DateV Unternehmen Online. It is not possible to use the imports without DateV UO.) The files can be downloaded in the reports section under the "Accounting" tab: DateV is based on invoices. This meansFew readers