When signing up for the financial report or the automatic accounting link, you indicate on which ledger accounts the information must be booked by the software. These ledger accounts are passed on via a google forms questionnaire that you receive from us.
We ask you to create a RoomRaccoon Diary Ledger. This ledger is shown on the balance sheet and is used as a counter-ledger for all RoomRaccoon bookings. If a 'payment' is made on the booking details page, this ledger will be used as a counter-ledger (credit). If an invoice (and therefore revenue, VAT and tourist tax) is created, this ledger will also be used as a counter-leder (debit).
Ledger account for unallocated bookings
We ask for a 'general ledger account for bookings that are not assigned to a specific general ledger'. This is a balance sheet account in which items are booked that are not assigned to a general ledger account. An example of this is if you bill an add-on and have not selected a type. RoomRaccoon will then not be aware of the general ledger accounts for revenue and VAT. You will have to 'empty' this ledger account by assigning the add-on to the correct ledger accounts in your bookkeeping when you get your figures in order.
Nothing appears in my bookkeeping
It can happen that nothing appears in your bookkeeping or financial report. Probably no invoice has been created or no payment method has been selected. The triggers for communication with the accounting package are the invoice (and therefore the turnover, VAT and tourist tax) and payments. It is therefore necessary that the management of the reservations on the reservation detail page is done in full.
The ledger account for the tourist tax is placed under 'balance' in the financial report and is noted as a negative amount. This is because the tourist tax credit is placed on the balance sheet. The other ledger accounts under the heading 'balance' in the financial report will (almost always) be debited. The debit amounts appear positive on the financial report. A negative amount means that the credit must be on the balance sheet and a positive amount means that the debit can be placed on the balance sheet.
Updated on: 27/02/2020