Bookkeeping Reports

The figures used for your bookkeeping are those that have had the VAT broken down as well as the invoiced figures.

To obtain these figures:

Go to the Reservations Tab from your Calendar View.
Select a period (note, there is a limit to the download size)
Select to view all reservations, paid, not paid or partially paid.


At the bottom of the page you will be able to choose which report you would like to download. The reservation invoices provide the best overview of the accounting figures.

Find out how to create custom reports here.



Connecting RoomRaccoon To Your Accounting Software

By connecting your RoomRaccoon system to your accounting software all invoices created in RoomRaccoon can be communicated to your accounting package.
Anything you bill in RoomRaccoon will be assigned to the RoomRaccoon ledger account that corresponds to the ledger account in your accounting package. Important to know is that only invoiced amounts such as accommodation, add-ons and tourist tax will be sent to the accounting package. These items are transferred to the accounting package in one go. It is important that the following points are taken into account.

The type of general ledger account must be selected for the add-ons. If the type is not selected then RoomRaccoon does not know to which general ledger account the turnover should be forwarded to.
With preset add-ons, the type can be set by default, but with manual add-ons, it still has to be selected. This can be done by clicking on the drop down menu.



Make sure that there is an invoice for every reservation.
RoomRaccoon has a safety net for this by always generating an invoice at check-out, so also use the check-out status. This way, your administration stays up to date.
It is not compulsory, but for your own administration it is wise to fix the payments to the correct invoice.
You can do this by clicking on the icon below and selecting which invoice you want to link to this payment.



Financial Reports

The financial reporting in RoomRaccoon is only visible to people who’s accounting software is connected to their RoomRaccoon system. If there is no direct link between your specific accounting program you can click on the button next to the day end.
All turnover per month can be downloaded as an Excel file by clicking on the download icon next to the name of the month. Next to revenue we also show the VAT amount and the balance amount.

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