Group reservations with different dates
Group Reservations with different dates
Do you have a group reservation where one or more guests stay longer or depart? Make this a linked reservation in order to keep everything on one invoice:
Open the group reservation or create it if it is not already been done.
Click on the icon of the group reservation to make aPopularConnect a reservation
Link reservations and invoices.
Do you have a guest who returns on a weekly basis and would you like to invoice this in one go? This is now possible by linking the reservations together!
Open the reservation of the guest's next arrival date.
Click on the 'link' icon of the reservation.
Search the reservation by name or reservation number, select the reservation you want to link and click on save.
InsertSome readersChannel Correction
RoomRaccoon has a function within the system called Channel Correction. Its name may scare some users, but what is a channel correction and how can you deal with it in the best way?
Channel Correction
The Channel Correction actually says what it does. There is a demonstrable difference between RoomRaccoon and the channel in question, which means that the price has to be adjusted both by a minus amount or sometimes by a higher amount. The price deviation ensures that the correct aSome readersHow do I block/close a room?
Blocking a room in your RoomRaccoon PMS prevents it from being bookable via booking channels. The room in fact is closed. The status blocked also makes sure that the room does not count for your occupancy rate in your reports.
Click on the day and the room you would like to block, like you are entering a reservation.
Set the arrival date on the first day of the block and the departure date on the last one.
If you want to add more rooms, click on the add more rooms buttonSome readersStripe: what if the payment failed?
When the guest is redirected from the Booking Engine to Stripe, the following happens between RoomRaccoon and Stripe:
The reservation is cancelled at the same time as the status in RoomRaccoon (not as a pop-up, but in the background).
The payment is debited from the bank account of the client/guest. The payment must be made in Stripe by the customer / guest
The payment must be made in Stripe by the customer / guest.
The payment is offered by Stripe and is availableSome readersWhy should I check my guests out?
Check-out is an important point of contact and often the last chance to make a good impression on the guest. RoomRaccoon helps you to make the check out as smooth as possible. During check-out, the guest is in front of you. How nice is it to not dig into the box with all the printed bills (which were prepared the night before) to find the right invoice? With one click on the button you can open the guest's reservation and print out the invoice. Another coke from the minibar? No problem! Adding aSome readersBreakfast list
Many hotels and B & Bs offer breakfast as well as a stay. In that case it is often useful to have a breakfast list. The breakfast list is automatically generated in the RoomRaccoon system.
Navigate in the agenda above to the breakfast list.
If you click on this, you will come close to the breakfast lists. There can be filtered here on the people who do have breakfast, do not have breakfast or everyone who is in the hotel.
Here, the breakfast lists can also be generated in advanceSome readersConnecting add-ons on an invoice to a specific day
Go to the pricing section of the reservation and add an add-on.
Click on the link icon to link the add-on to a specific day.
Check that the add-on has been posted for a specific day and choose the correct date.
Do you have a group reservation and does one of the guests want an extrSome readersWhat is a channel correction?
The c_hannel correction_ indicates that your guest has booked a room for another rate than specified in your RoomRaccoon account. The price difference needed to be corrected. RoomRaccoon PMS always applies the rate that the guest actually booked.
A channel correction does not necessarily mean that something is wrong. Let us give you the most likely causes for a channel correction:
Promotions & Genius Booker discounts
A lot of booking channels such as Booking.com encourage hSome readersHelp, I have a Channel correction!
_RoomRaccoon has a function within the system called channel correction. Its name may scare some users, but what is a price deviation and how can I deal with it?
_
The price deviation
The price deviation actually says everything it does. There is a demonstrable difference between RoomRaccoon and the channel in question which causes the price to adjust both with a minus amount and sometimes with a higher amount. The price deviation ensures that the correct amount is always commuSome readersCorporate booking arrangements and Tour Operators
Many tour operators are used to having some sort of access to a Hotel’s PMS, so that they can make bookings without necessarily having to phone the Hotel or make a booking on the hotel’s booking button where credit cards are usually required.
With RoomRaccoon corporate booking arrangements can be made where certain companies or tour operators with whom you’ve made a special agreement with can book on your booking button, receive their discounted rate as well as finalise the booking withoutSome readersWhat is the booking history?
Check out RoomRaccoon's booking history.
RoomRaccoon PMS keeps track of what happened and when changes were made. Useful, isn't it?
To view the history of a particular reservation, simply open the booking via RoomRaccoon's agenda. At the top of the page, you'll find the history button. Here you can see all the changes that have been made.
Have a question about a reservation? So it's a good idea to take a look at the booking history first.Some readersCharging (virtual) credit cards via RoomRaccoon
Update availability In order to be able to tax (virtual) credit cards, everything must be set up correctly. When this is the case, RoomRaccoon will fully receive the data from the relevant channel and will then automatically be placed in the Stripe box with the booker, so that you can immediately see whether the credit card is available and can then tax it.
Important to pay attention:
Firstly you have to have set up at Booking.com that the CVC / CCV code is mandatory, so we alwaysSome readersReservation Status via Colour Codes
It is a very helpful feature for your hotel or B&B to instantly recognise the status of a booking right in your agenda without first having to open every single reservation. Let us have a look at the different statuses that you can assign to a booking in your RoomRaccoon PMS.
Blue | Confirmed booking: These bookings are confirmed.
Green | Check-in: While checking in a guest, you should change the status of a booking from booked to checked-in. This will help you to quickly see whom ofSome readersCompany bookers
At hotels and B&Bs you often get to deal with business guests. Sometimes you have a price agreement with certain guests and sometimes you have a price agreement with an entire company. But how are these bookers are created?
Separate business booker with a price agreement:
Create a booker under the icon on the left (the doll). Here you can search for an existingSome readersSetting reminders for reservations
In RoomRaccoon it is possible to set reminders for specific reservations. Open the reservation and click on the bell icon:
Remind yourself to check if a prepayment has been done in time
Remind yourself to confirm an optional bookingSome readersLocking a booking
Once in a while a guest prefers a specific room. Lock the booking in your RoomRaccoon PMS to a specific room so that you or your colleges can no longer (accidentally) move the booking to another room.
Click on the reservation
On the guest bar, click on the lock icon
Click on saveSome readersAdding Add-Ons to existing reservations
If a reservation is already made and the guest wants to add a few extra's in the form of add-ons, you can easily add these to the system.
Click on the reservation in your calendar
Click on the add-on field under the pricing on your right hand side
Add the add-on here, press save
The add-on can be a manual add-on, or a pre-saved add-on. If you intend to use certain add-ons more frequently we would advise you to save the add-on in your systemSome readersPayment status
One can easily see the payment status of a booking by looking at the colour of the corner in the calendar.
Step 1: Go to your calendar overview.
Step 2: Take note of the top right corners of the booking blocks. Here follows a list of what each colour represents:
Orange corners = No payment received
Yellow = Partially paid
Drag and dropping your reservations can be done in 2 different ways.
Dragging from within the same roomtype. When you do this, the room will just switch and no rate change will be asked because the im technically speaking the same.
Dragging to a different roomtype. If this is done you will get the question if you want to keep price or calculate a new rate price. If chosen for the first option, the booked rate will be kept. Think about using this when you are giving a free upgradSome readersSending document manually
How do you manually send a document?
You can do this by using the envelope icon in your reservation, at the bottom of the reservation you will see all the documents. No envelope? Then you have not added a mailadres to your booker and you would need to do this first. When you have entered the correct email address to the booker, the envelope will appear. By clicking on it, you will see the email address appear. You can change this if you wish and then you can send the document.
How do yoSome readersInvoicing in RoomRaccoon
In the RoomRaccoon account it is possible to send invoices, split and credit where necessary.
This is a very extensive part of the system, click on the article you have questions about.
FAQ over invoicing
Invoicing within RoomRaccoon
How does the Proforma work?
Accounting software. Xero and Quickbooks
StripeSome readersCharge Card or Payment Request via a Payment Service Provider (PSP)
With the use of a payment service provider (PSP), you have a very useful tool in the financial management of your accommodation.
Firstly, it simplifies the collection procedure for your guests on a large scale. Secondly, it makes the entire procedure much safer, and more professional. Last but not least it may save a decent amount of money on settlement costs.
But how does everything work?
Your guest makes a reservation for your accommodation through your Booking Engine. RoomRaccooSome readersHow do I change the price manually?
Someone has booked with you for the fifth time. You feel like you want to thank them by changing the rate manually to a discounted rate. Or maybe a few friends have booked with you directly and you want to offer a friend discount. All reason why you would want to manually adjust the rate in the reservation.
Click on the reservation you would like to adjust
Add the rate-type to the reservation. Do this by clicking on the arrow icon in the reservation:
