After setting up room types in your RoomRaccoon PMS for your hotel or B&B, you are ready to add some rooms. If you want a room to be bookable via your RoomRaccoon Booking Engine, it needs to be assigned to a room type. 

Add a room

Navigate to the rooms tab in your property settings. Here you can add a new room or manage exciting once. 

Room Number

Room numbers influence the sorting order of rooms in your RoomRaccoon agenda. Also, the room number is used for the invoice which might come in handy when a future reference is needed. No room numbers? You can leave this field empty.

Name

Give your room a descriptive name such as Blue Room, Lodge Suite or simply Double Room. This is not only useful for the invoice, but the name shows on your agenda as well. This makes things easy for you and your (new) colleges when a guest calls and you quickly need to give an answer. 

Assign a room type

In the drop-down menu, you can choose a room type to assign. You can only assign one room type per room, which is important as we connect room types to booking channels. A room always should only be bookable once! 

Room type: none

In RoomRaccoon PMS it is also possible to not assign a room type. This is a very useful feature for conference rooms, your bar, or any other bookable room that you do not want to offer via your RoomRaccoon Booking Engine. As soon as you not assign a room type, you can still prepare invoices and the revenue is tracked in your reports. Yet, the room is excluded from your occupancy rate.

Tip: does not need to be a room

Even though we speak often of rooms, you can use unassigned 'rooms' for almost everything. It is absolutely a great feature of your RoomRaccoon PMS. 

Besides your conference room, why do you not also add your bikes, boats or use this extra field in your agenda to have some space for notes. Think about adding unassigned 'rooms' to keep track in your agenda on events in your city, do your staff planning or add a field for your room-service schedule that you need in in the morning.
Was this article helpful?
Cancel
Thank you!